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Audio Conference Tips
It is easy to take part in a meeting by audio-conference, with a few
special skills and preparation! Please follow these simple guidelines,
which will improve the success of your audio-conference.
Prior to the audio-conference:
Get some practice using the Speaker phone/POLYCOM before the meeting
- Make sure the equipment is working and that you know how to
operate it.
- In preparation for the meeting you will need:
- a quiet room
- a copy of the agenda (you may want to make a copy of this
for your students)
- pen and paper for notes
- your speaker phone or POLYCOM plugged in!
- your class comfortably seated
- to check if anyone needs to go to the toilet before dialing
- Make sure your students know what an audio-conference is and
what is expected of them.
- When setting up the room try to arrange all students about the
same distance from the speaker phone or as close to it as practical.
Conference Call Dialing Instructions:
- You will need to call 1-800-315-6338 about 5 minutes prior
to the starting time.
- Enter the code for your teleconference: 272842# (spells ARCTIC
on the dial pad).
- When a new person joins the call everyone on line will hear
a beep. Speak at your normal pitch and volume
During your audio-conference
- Whenever you are not talking on the audio-conference use the
mute button.
This prevents background noise (people coughing, scraping chairs,
whispering) from being broadcast.
- Speak at your normal pitch and volume
- Direct your voice towards the microphone
- Always identify yourself when speaking. "This is Joey
Smith of Fairbanks School speaking" .
Remember that people at other sites cannot see who you are, your
facial expressions or your surroundings.
- If you are addressing a question or comment to a particular
person, at another site, make sure you identify them by name.
The most common problems with audio-conferences are:
- not using the mute button
- speakers mumbling
At the heart of the Arctic Alive! virtual field trip experience
is the audio-conference: talking and listening to experts in remote
and far away places. We recommend the use of a POLYCOM for audio-conferencing
purposes. A POLYCOM sound station brings out the very the best in
an audio-conference. Listening and speaking becomes relaxing and fun.
For more information about the POLYCOM, go to http://www.polycom.com/products/phone_family.html
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